Social Media Research Centre Website Development Free-Samples

Question: Prepare a Project Charter and Communcation Plan. Answer: Project Title Developing a website for Social Media Research Centre Project Start Date 1st April 2017 Project End Date 1st November 2017 Name and Email of the Project Manager Name of the Project Manager: Email: Project Budget Activities Expenses Consulting fees $4000 Content Management System $5000 Web design $5000 Graphic design $3500 HTML skimming $2000 Database management $3000 Coding $10000 Domain name purchase $100 Project Manager $10000 Prgramming $600 Copywriter $300 Usability testing $2000 Site architecture $2000 Miscellaneous expenses $2000 Total $49500 Project Objectives To develop a website for the Social Media Research Centre. To facilitate the Master and Doctoral students with relevant information in context to their major research projects. To promote the Social Media Research Centre with enhanced SEO (Search Engine Optimization) compliant website. To develop a website that has user friendly graphic user interface for ease of use on the part of the client to search for their relevant information. MOV-Measurable Organizational Value The overall goal of the project that has been undertaken would be creating and developing a functioning website with the help of which the clients can access to the relevant materials for conducting their researches. The elements that would provide value to the client service would be website itself and the value would be measured on the basis of the number visitors and registered members for collecting relevant data and information for their social media research on the website. The cost can also be considered to be cheap in comparison to the estimated benefits. This is because without the help of the website it would not have been possible on the part of the Social media research Centre to drive the traffic of the Master and Doctoral students since it has been observed that there exist a huge demand among these clients for research programs in the social media field. Moreover, with the help of the website the research centre can reach millions of researchers who are interested in the field i.e. it would maximize the exposure of the Social Media Research Centre. Moreover, it would also prove to be beneficial on the part of the researchers to collect relevant data and information at a single point with much ease by simple clicks. In addition to the above aspects, it is expected that the launch of the website would prove to be beneficial for the Social Media Research Centre to increase its revenue by around 10% to 12% each month for the first six months. Thus the launch of the website would make significant impact on the following areas: Strategy This would enhance the strategy of the Social Media Research Centre to target and drive most of the clients to their website. Customer The clients would be benefitted with the fact that they would be collect and retrieve relevant data and information from the website by mere few clicks at a cheaper rate. Financial With the launch of the website the research centre would be able to increase its revenue by around 10% to 12% every month for first 6 months and this would be due to the maximum exposure. Operational The website would enhance the operational efficiency of the research centre since it would be characterized with information about the major research projects that would be updated by the application manager. Moreover, the website would also prove to be beneficial for the research centre to display information, programs, recorded presentations and reports about the events in the area of social media research. This would help in promoting the research centre. Social The website would be designed in a manner that would facilitate the clients with ease of use and quality information. Stakeholders Expectations Project Sponsor On time delivery of the project within the specified budget with desired quality. Project Executive On time delivery of the project within the specified budget with desired quality. Project Manager Successful completion of the project within the specified time and minimum cost. Business Analyst On time completion of the project and clear requirements of the project (Cleland Ireland, 2006). Subject matter expert Effective and enhanced quality platform for working. Technical architect Clear requirements and desired end product that is technically sound and as per the specific requirements. Website designer Effective design of the website that is user friendly and easy to use (Kerzner, 2013). Website developer Effective development of the website that is being designed to meet the specific requirements of the client. Tester Successfully completing all the test cases. Website hosting service provider Seamlessly hosting the service at reasonable prices. Master and Doctoral students Effective platform for the social media research centre. Acceptance Criteria The ease of use of the website and satisfaction on the part of the clients i.e. the master and doctorial students would determine the success of the website. Easy to use for uploading materials would also determine the success. Deliverables for project as a whole Completing the project by the end of 1st November 2017 Achieving the desired quality standards Inclusion of due dates for the deliverables and milestones Creation of project charter 3 days Meeting for the project initiation 1 day Analysis of the requirement gatherings 7 days Creating the requirement specification documents 2 days Creating the technical review document 4 days Creating the work breakdown structure 1 day Creating project schedule 1 day Allocation of the resources 2 days Estimating the project cost 2 days Analysis of stakeholders 2 days Creating the test plan 2 days Creating the risk management plan 2 days Creating the change control plan 2 days Website design 5 days Developing modules 3 days Unite testing 3 days Integration testing 2 days System testing 3 days Usability testing 7 days Website hosting 2 days Making the website live 1 day Assumptions and constraints Lack of resources. Lack of skills on the part of the team members. Assumptions The team members possess the desired competence for their tasks. Stakeholders List Stakeholder No Name and Signature Position Roles and Responsibilities Contact Information 1 Project Sponsor Funding the project 2 Project Executive Controlling and coordinating the activities. 3 Project Manager Responsible for the successful completion of the project (Burke, 2013). 4 Business Analyst Analysis of the specific requirements from the project. 5 Subject matter expert Providing effective and enhanced quality platform for working (Larson Gray, 2011). 6 Technical architect Providing clear requirements and desired end product that is technically sound and as per the specific requirements. 7 Website designer Effectively designing the website that is user friendly and easy to use. 8 Website developer Effectively developing the website that is being designed to meet the specific requirements of the client (Rasche Esser, 2006). 9 Tester Successfully completing all the test cases. 10 Website hosting service provider Seamlessly hosting the service at reasonable prices. 11 Master and Doctoral students Accessing the website to determine its quality. Lessons Learned On the basis of the past experience, it is important to ensure the fact that project deliverables are clear and specific i.e. the requirement of the project is made clear to all the stakeholders. Moreover, in this context it is also important that team members should be selected on the basis of their skills and expertise and prior experience and efforts should be made to achieve a good team culture where team members trust and respect each other. Moreover, the roles and responsibilities of the team members should be clearly defined; project objectives should be clearly defined to prevent confusion and conflicts. Charter Sign Off 2.Communication Plan Plan Purpose The Social Media Research Centre is being to be established that would commence its operations in February 2018 and as a part of the this major project, a project has been undertaken to develop a website for the project that would be completed within 8 months from the date of initiation. The above project plan has been developed for accomplishing the website development plan where the project management team would adopt open communication (Heagney, 2016). Change Management The activities of the project would be broken down into milestones and it reviewed on a continuous basis to analyze the progress and the achievement of the objectives (Highsmith, 2009). In this process, any changes required to be made would be communicated to the top management and discussed with the project team members before implementing the change. Meeting Agenda The project team would meet on a regular basis to discuss the progress, objectives to be achieved, taking decisions collectively and solve issues if any. Stakeholder Information to be shared Frequency of information exchange Location of information exchange Purpose of communication Mechanism for communication Who What When Where Why How Project Sponsor Project progress, changes if required Throughout the project In meetings To keep updated Report and meetings Project Executive Milestone achieved, progress, issues if any, requirement of resources Throughout the project In meetings and through personal communication, emails and face to face conversations To keep updated Through report, meetings and emails. Project Manager Milestone achieved, progress, issues if any, requirement of resources (Kolltveit et al., 2007) Throughout the project In meetings and through personal communication, emails and face to face conversations To keep updated and informed Through report, meetings and emails. Business Analyst Clear requirement from the project and specifications and deliverables. Before the project is initiated In Meetings To keep him informed of the specific requirements o the project. Through report, meetings and emails. Subject matter expert Progress of the project and details of the objectives to be achieved Before the project is initiated In Meetings To keep him informed of the specific requirements o the project. Through report, meetings and emails. Technical architect Technical specifications of the project Before the project is initiated In meetings To keep him informed of the specific requirements o the project. Through report, meetings and emails. Website designer Detailed specifications of the website design Before the project is initiated In meetings To keep him informed of the specific requirements o the project. Through report, meetings and emails. Website developer Detailed information regarding the development required Before the project is initiated In meetings To keep him informed of the specific requirements o the project. Through report, meetings and emails. Tester Desired specifications and end product (Welch Jackson, 2007) After the website has been designed In personal To help him successfully evaluate the end product. Face to face Website hosting service provider Clearly communicating the target markets and featured of the website After the website has been designed In personal and in meetings To help him successfully host the service at reasonable price. Face to face Master and Doctoral students About the launch of the website After the website has been designed Through promotions and advertisements To make them aware of the website service Advertising Rationale Responsibilities of Project Manager The project manager is responsible to work in close conjunction with the project sponsor to clearly define the process of the project and specific project objectives that need to be successfully accomplished. He is also responsible to ensure the fact that the undertaken project has been successfully accomplished with the specified time and budget and the quality standards have been maintained (Pinto, 2007). He is also responsible to ensure the required resources are made readily available and emphasizes upon ensuring high level of trust, cohesion and mutual respect among the team members. Role of Management Management is the art of getting things done by others and so in context to project management, the main objective is directing, managing, coordinating and controlling the team members to successfully achieve the project objectives (Liang et al., 2007). Project Management Skills, methods, technique and tools Skills Communication skills Knowledge and skills Motivation skills Delegation Team building Resource allocating skills Methods, techniques and tools Work Breakdown structure Network diagram Critical method PRINCE2 methodology Areas of Knowledge relevant to project management Integration management Scope management Time management Cost management Quality management Human Resource Management Communications management Risk management Stakeholder management Problems faced by project manager Lack of team cohesion Lack of resources Conflict among team members Lack of clear vision Undefined goals Inadequate skills for project Lack of accountability Ineffective risk management Ambiguous contingency plans Poor communication Lack of stakeholder engagement References Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA. Cleland, D. L., Ireland, L. R. (2006).Project management. McGraw-Hill Professional. Heagney, J. (2016).Fundamentals of project management. AMACOM Div American Mgmt Assn. Highsmith, J. (2009).Agile project management: creating innovative products. Pearson Education. Kerzner, H. (2013).Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Kolltveit, B. J., Karlsen, J. T., Grnhaug, K. (2007). Perspectives on project management.International Journal of Project Management,25(1), 3-9. Larson, E. W., Gray, C. F. (2011). Project management: The managerial process. Liang, H., Saraf, N., Hu, Q., Xue, Y. (2007). Assimilation of enterprise systems: the effect of institutional pressures and the mediating role of top management.MIS quarterly, 59-87. Pinto, J. K. (2007).Project management: achieving competitive advantage. Upper Saddle River, NJ, USA: Pearson/Prentice Hall. Rasche, A., Esser, D. E. (2006). From stakeholder management to stakeholder accountability.Journal of business ethics,65(3), 251-267. Welch, M., Jackson, P. R. (2007). Rethinking internal communication: a stakeholder approach.Corporate Communications: An International Journal,12(2), 177-198.